1. Eligible Legal Entities & Business Ownership
Under the Kenya National Input Accreditation Programme, all participating enterprises apply under the unified Agro-Dealer designation (covering distribution hubs, wholesale stockists, and last-mile retail agro-dealers). Applicants must be legally registered in Kenya under one of the following recognized legal formats:
Sole Proprietorship
BN ActRegistered Business Name (BN) under the Business Names Act. The principal owner must provide a valid National ID or Passport.
Partnership
Partnership DeedRegistered partnership deed. Requires full details (Full Legal Name, National ID / Passport, and Phone Number) for all partners.
Limited Liability Company (LLC)
Companies ActIncorporated with Registrar of Companies. Must present a Certificate of Incorporation and current official CR12 search document.
Institutional
Parastatal / State CorpState corporations, research parastatals, or academic agencies (e.g., KALRO, ADC, Universities). Requires specifying the official Organization Name.
Cooperative Society
Co-operative ActRegistered with State Department for Co-operatives with active management committee. Requires specifying official Cooperative Name.
Self-Help Group / CBO
Social ServicesCommunity-Based Organization (CBO) or Self-Help Group registered with the Ministry of Social Services. Requires registered group name.
Applicant Position & Identification Requirements
- Owner / Sole Proprietor or Other Role: Must upload a clear, legible scanned copy of their National ID or Passport.
- Authorized Representative: Must upload a certified Power of Attorney (POA), Board Resolution, or official Letter of Authority authorizing them to apply on behalf of the business entity.
- Contact Person: Designate an operational focal person (Full Legal Name, Designation, and primary M-PESA-registered phone). If the business owner is the contact person, the name is automatically synchronized.
2. Mandatory Statutory Compliance & Licensing Certificates
All participating agro-dealers must be fully compliant with national regulatory authorities. In the current application form, PCPB Certificate and KEPHIS Certificate uploads are strictly mandatory for all applicants prior to submission.
Valid operating licence or registration certificate issued by the Pest Control Products Board authorizing commercial handling of agrochemicals and agricultural inputs.
Current certified seed merchant or seed stockist licence issued by Kenya Plant Health Inspectorate Service (KEPHIS) authorizing distribution of certified crop seeds and planting material.
Official registration certificate issued by the Registrar of Companies, Registrar of Societies, or Ministry of Social Services.
Valid commercial trading licence issued by the relevant County Government for the current calendar year (2026).
Valid tax clearance certificate issued by the Kenya Revenue Authority confirming enterprise tax compliance.
Two separate clear photographs: (1) Storage Facility Main Room showing palletized storage, walls, and dry concrete floor; and (2) Exterior drainage trenches, ventilation vents, and roof eaves.
3. Financial Statements & Economic Solvency
To ensure financial solvency and commercial viability, applicants must select their applicable financial document option and upload certified financial evidence:
Option A: Audited Accounts
Audited financial statements covering a minimum of the past three (3) years, certified by a registered ICPAK certified public accountant.
Option B: M-PESA Statement
Official certified Safaricom M-PESA business till/paybill statement covering the last six (6) months, demonstrating active transaction volume.
Option C: Bank Statement
Official certified bank statement from a licensed commercial bank or regulated microfinance bank covering the last six (6) months.
4. Physical Storage Facility & Dual Capacity Standards
Physical storage conditions are verified against national input preservation and handling guidelines. Storage capacity is recorded separately for bulk fertilizer and certified seed packs:
Storage Capacity for 50 kg Fertilizer Bags
Enter the maximum number of 50 kg fertilizer bags the facility can safely store under dry conditions. The platform automatically converts this to Metric Tonnes (Formula: bags × 0.05 MT). Must be a non-negative whole number.
Storage Capacity for 2 kg Maize Seed Packs
Enter the maximum number of 2 kg certified maize seed packs the facility can safely store on raised racks/shelving. Must be a non-negative whole number.
Physical Premises Standards for Field Inspection:
- Cool & Dry Protection: Water-tight roofing free of rust holes or leakage gaps.
- Concrete Damp-Proof Floor: Smooth, dry concrete floor preventing moisture absorption.
- Palletization: Raised wooden or plastic pallets separating bagged inputs ≥15cm from floor.
- Ventilation & Drainage: Louvered wall openings and functional perimeter drainage channels.
- Physical Security: Solid lockable doors, window burglar grilles, and fire safety provisions.
- Input Segregation: Strict separation of fertilizer from hazardous agrochemicals, fuels, and animal feeds.
5. Administrative Jurisdiction & Location Hierarchy
To enable accurate GIS field mapping, allocation to Ward Agricultural Officers (WAOs), and route logistics planning, applicants must provide their complete 6-tier administrative jurisdiction:
1 of 47 Counties
Auto-Populated
County Filtered
Electoral Ward
Admin Location
Specific Village
- GPS Coordinates: Accurate Latitude (between -5.0° and 5.0°) and Longitude (between 33.0° and 42.0°) within Kenya boundaries, captured via browser GPS, map pin, or manual input.
- Physical Street Address: Commercial building, road/street name, or official plot number.
- Prominent Landmark Notes: Nearby identifiable physical landmark (e.g., adjacent to chief's office, NCPB depot, health centre, or junction).
6. Management Information System (MIS) Capabilities
The accreditation process assesses the digital capacity of agro-dealers to manage inventory, track dispatches, and interface with the National E-Voucher digital subsidy system:
Inventory & stock management, sales & invoicing, financial accounting, customer management, supplier management, procurement, and analytics reporting.
Evaluation of whether the software is Fully Operational, Partially Operational, or Not Operational, and accessed via Desktop PC, Web Browser / Cloud, or Mobile App.
Ability to generate real-time stock balance reports, maintain electronic stock ledgers, and track received vs. issued input quantities.
Willingness and capability to connect the enterprise POS or smartphone terminals with the national government E-Voucher redemption infrastructure.
7. Logistics, Utilities & Integrity Declarations
Assessment of year-round accessibility by heavy delivery trucks (10–30 MT haulage trailers), road surface condition, and seasonal rain accessibility.
Availability of dependable electricity (KPLC National Grid, Solar Power Installation, or Standby Generator) to sustain lighting and POS operations.
Declaration of reliable internet connectivity status (Yes, No, or Sometimes / intermittent) required for digital voucher redemption.
Mandatory Code of Conduct & Legal Oath
- Quality Standards Commitment: Solemn commitment to supply only certified inputs conforming to KEBS, PCPB, and KEPHIS statutory quality standards.
- Anti-Diversion & Anti-Fraud Commitment: Mandatory agreement to strictly refrain from inputs adulteration, quota diversion, black market re-packaging, or unauthorized cross-border sale of subsidized inputs.
- Legal Declaration Under Oath: Formal digital oath declaring that all submitted details and documents are genuine, complete, and true, subject to criminal prosecution and disqualification for false representation.